Responsibility protocol for in-company business training

Introduction

This protocol provides clarity for The Square Mile (TSM) personnel, clients and all participants on how an in-company business training course held during the corona virus should be organised responsibly.

The content of this protocol is based on the NRTO (Netherlands Training and Education Board) protocols, the regulations imposed by the Dutch Government, the RIVM (Institute for Public Health) guidelines, the Government’s ‘Working Together Safely’ protocol, and TSM’s insights.

The protocol focuses on health.  Its objective is to provide all concerned with timely information on how in-company business courses can be organised, thereby creating a safe environment which enables everyone to participate physically (again) within the guidelines. This protocol will be amended as necessary to reflect new guidelines and insights.

This protocol is a (temporary) addition to The Square Mile’s  General Terms and Conditions.

Principles

  • The safety of participants, The Square Mile personnel and trainers is at all times paramount.
  • The Square Mile trainers and staff are ‘guests’ of the client during an in-company business course.
  • RIVM guidelines are the benchmark for everyone involved.
  • This protocol focuses on hygiene and safety measures.
  • The client is deemed to have implemented the relevant sector protocols and is responsible for a safe and hygienic in-company training location.
  • If there is any uncertainty, in-company business training will (again) be provided remotely via Teams, Skype, Zoom or another suitable platform.

Hard and fast rules: Hygiene and safety

General

The RIVM guidelines take precedence. This means:

  • we keep one and a half metres apart from one another and from participants.
  • we wash our hands frequently and thoroughly.
  • we do not shake hands.
  • we cough/sneeze into our elbow.
  • we stay at home if we have, or someone in our family has, symptoms.

The RIVM guidelines also impose hygiene measures. This means that at the business location (at the entrances to the buildings and other accessible places) the following products are available:

  • anti-bacterial hand sanitiser and/or soap
  • paper towels
  • surface sprays

For The Square Mile

  • (Parts of) training courses will where possible be delivered online.
  • We work with only one trainer per course.
  • We restrict participants to a maximum of 8 per group.
  • We ask clients to confirm during the proposal stage that a suitable room is available.
  • We ask our trainers to make themselves familiar with the specific measures in place for each (in-company) training location.
  • We instruct our trainers that they and their participants must address undesirable behaviour if the rules are broken.
  • We assign responsibility for the protocol to the on-site client and participants, i.e. he/she speaks with any participant who does not comply with the protocol and if necessary takes appropriate measures.
  • We provide lesson materials in a format which does not require participants to share them.
  • If there is any uncertainty, we authorise our trainers to ask the client to take immediate action and, if necessary, to stop the training session prematurely.
  • If it becomes necessary for the trainer to self-isolate, we will reschedule the lesson or replace the trainer.

If there are updates to these arrangements, they will be communicated via the normal channels.

For the client

  • For an in-company business course, it is your responsibility to provide a spacious, clean, well-ventilated and hygienic in-company training location conforming to the RIVM and sector protocols.
  • We will agree with you in advance what kind and size of room will be used. However, if on the training day the room is not suitable, the trainer is authorised not to proceed with the lesson. In this situation, the cost of the lesson will be invoiced.
  • You inform the trainer and participants of the measures in place at the location you have designated.
  • Participants are not allowed to change to another group during the course. If a participant is absent for an extended period, before a replacement participant is assigned to the course you discuss this with The Square Mile.
  • If there is any uncertainty, the training will be provided remotely through Zoom, Teams or another suitable platform. The agreed timetable remains unchanged and extra costs arising from any changes are for the client’s own account.

For personnel, trainers and participants at the in-company training location

  • You maintain a distance of 1.5 metres from each other at all times.
  • Participants ensure that the trainer is aware of specific measures at the location.
  • You do not share lesson materials during the course.
  • You keep items clean and disinfect them.
  • You use public transport only when there is no other option.
  • You stay at home if you have (mild) signs of illness, nasal catarrh, a runny nose, a sore throat, a mild cough, a temperature above 38C. Remote training is also possible if you have mild symptoms. If in doubt, contact TSM.
  • You do not attend the course if someone in your household has a fever (38 degrees or higher) and/or respiratory problems.